Duke employees are encouraged to include signatures for their email messages so recipients of messages can easily determine who is communicating with them.

Different style of signature are possible, but adhering to Duke branding guidelines is considered best practice.

Items to include in your signature may include:

  • Your Name (Use upper and lower case characters. You may also include any Duke degrees and your pronouns)
  • Your Title (Use upper and lower case characters)
  • Your Office/Dept/Center/Etc | Duke University | Box 90XXX, Durham, NC 277XX
  • Your Work Email Address (Use all lower case characters)
  • Your Preferred phone number(s) (if any: (919) XXX-XXXX – office | (919) XXX-XXXX – mobile | (919) XXX-XXXX – fax)

To use a Duke logo and signature template:

  1. Download this document
  2. Highlight the signature you prefer.
  3. Select Copy (Ctrl + C).
  4. Open an Outlook email message and Paste (Ctrl +V) the signature in the email body, or in a new signature file.
  5. Change the email signature details to match your information.

If you have specific interest in promoting the Duke Campaign, MADE FOR THIS, please visit the Alumni Engagement and Development site for instructions.