Duke employees are encouraged to use email signatures to show messages are official and represent the Duke brand or current campaigns. Standard options include a general Duke‑branded signature and one for the Duke Research Saves Lives campaign. Other styles may be used, but they should always follow Duke brand guidelines.

If you have specific interest in promoting the Duke Campaign, MADE FOR THIS, please visit the Alumni Engagement and Development site for instructions.

Items to include in your signature may include:

  • Your Name (Use upper and lower case characters. You may also include any Duke degrees and your pronouns)
  • Your Title (Use upper and lower case characters)
  • Your Office/Dept/Center/Etc | Duke University | Box 90XXX, Durham, NC 277XX
  • Your Work Email Address (Use all lower case characters)
  • Your Preferred phone number(s) (if any: (919) XXX-XXXX – office | (919) XXX-XXXX – mobile | (919) XXX-XXXX – fax)

To use a Duke logo and signature template:

  1. Download this document
  2. Highlight the signature you prefer.
  3. Select Copy (Ctrl + C).
  4. Open an Outlook email message and Paste (Ctrl +V) the signature in the email body, or in a new signature file.
  5. Change the email signature details to match your information.